Access policies is a powerful feature to have fine-grained ways to control who can access what flex workplace and who cannot.

As companies grows it is often not as simple as "everyone can do everything on the Flowpass platform". Companies would like to have more control over who can use what workspace and how.

The Power of User Segments

At the heart of Access Policies lies the concept of User Segments. Imagine being able to group employees not just by their location, like "UK employees", but also by their department, such as "The Sales Department". These groups can range from simple, static lists of email addresses to dynamic segments based on attributes like department—information we seamlessly integrate via Single Sign-On (SSO) or HRIS integrations.

Crafting Your Access Policies

Access Policies are essentially a set of customizable rules. An administrator can define which workspaces are available to specific user segments, creating tailored access that aligns with your company's needs and preferences. Whether it's "Sales Workspaces" spread across Europe or "R&D Workspaces" selected for their specific amenities, the power to customize is in your hands. This selection can include your company's own offices listed on Flowpass, as well as a curated list of commercial spaces.

The employee's perspective

With Access Policies in place, employees will only see workspaces that are relevant to their segment, streamlining the search process. This strategic curation effectively creates your company's custom workspace network, accessible through the Flowpass app.

Conclusion: Your custom workspace network

Once done, you have created your own custom network of workplaces, available to your employees. Implementing Access Policies means taking control of your workspace solutions, tailoring them to fit the unique dynamics of your company. It's about creating an environment that not only meets your logistical needs but also fosters a sense of belonging and efficiency among your team.

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