Optimising for a hybrid future of work at Scania

Scania is reshaping its workplace strategy to meet the demands of a hybrid future. The company is transforming underutilised offices into vibrant, shared hubs that bring people together, reduce commuting stress, and cut environmental impact. The new model combines flexibility for individuals, stronger collaboration across teams, sustainable use of resources, and a more attractive employee experience — ensuring Scania remains a forward-thinking and competitive employer.

To enable this shift, Scania teamed up with Flowpass to provide the tech infrastructure needed for a simplified and fair way of booking and coordinating shared workspaces across its employees.

“We must be intentional about how, when and where we meet and interact in our teams and networks. Sharing spaces across the company creates a sustainable, vibrant workplace while increasing cross-functional networking and collaboration.”
— Mikael Billström, Future of Work Strategy Lead at Scania Group

The Challenge

Scania’s Södertälje campus is the heart of the company, but in the hybrid era, it faced major challenges:

• The glass was half empty – offices echoed with low utilisation and lacked energy, wasting resources daily.

• Commute regret – long commutes often ended in frustration when functions or colleagues weren’t available.

• Silos and isolation – the large campus made cross-functional collaboration harder, limiting spontaneous networking.

• Talent attraction risk – having only an HQ in Södertälje made it harder to recruit and retain new generations of talent.

The Solution

Scania launched its Future of Work programme to accelerate its shift toward a distributed, flexible, and sustainable workplace model.

A workplace strategy based on:

A network of hubs – From Scania Sergel in Stockholm city to Base Camp, Lake House, CK Tower, Midway and future hubs, giving employees access to purpose-driven workplaces across the region.

• Shared coworking environments – Moving from “home zones” to shared coworking areas that improved utilisation (from 30–40% to over 90%) and fostered interaction across teams.

• Smart digital coordination – Flowpass makes it easy for employees to book desks and meeting rooms, see where colleagues plan to work, and coordinate their presence in advance.

• Sustainability by design – Reduced office space, optimised energy use, and greater reuse of facilities, all contributing to Scania’s climate targets.

• A new workplace vision – Flexibility for individuals, stronger collaboration within and between teams, higher innovation for Scania, and reduced CO₂ impact for society.

The concept is simple:

• Book a spot at a hub that fits your day and connects you with the right people

• Move freely between zones – from deep focus to intense collaboration

• Repeat and adjust as your week unfolds – balancing work and life along the way

And with Flowpass, Scania takes it one step further. Employees can build a community network by following colleagues, using the Planner to see where they’ll be working, and joining them at the same hub with a single click. The platform also makes it easy to create Teams, transforming how colleagues coordinate and co-locate in shared workspaces. Whether it’s making the most of coworking opportunities or syncing schedules for maximum efficiency, Teams ensures you show up at the right place, at the right time, with the right people.

This is flexibility with direction – shaping a modern, people-centred workplace that moves Scania forward.

The Results (so far)

The impact has been tangible:

• Widespread adoption – Over 200,000 bookings have been made across Scania’s network, with 95% utilisation of available coworking capacity. More than 10,000 employees actively book hubs, reaching a 74% active user rate.

• The coworking model has extended into Scania’s Södertälje campus through Base Camp, offering a premium shared environment for both focus and collaboration.

• Employee benefits – Staff report greater freedom, shorter commutes, richer networking, and a more dynamic work life — supported by a digital booking flow that makes coordination effortless.

• Business impact – Leadership highlights improved cross-functional collaboration, higher space utilisation (from 30–40% to over 90%), and a stronger employer brand that positions Scania as a hybrid workplace of choice.

• Sustainability gains – Optimised use of shared hubs reduces energy consumption, emissions, and the need for new construction — aligning the workplace strategy with Scania’s broader sustainability goals.

Now, more than ever, the workforce and future talent expect flexibility. Scania needs to be the number one choice as a hybrid employer – for the people we have today and those we will need tomorrow.”
— Åsa Göthlin, Head of Future of Work at Scania Group

About Scania

• Industry: Automotive & Heavy Vehicles

• Headquarters: Södertälje, Sweden

• Employees: 54,000+ globally

• Founded: 1891

• Presence: ~100 countries

• Website: scania.com